[[UbuconAsia/2021/MeetingMinutes|Back to list of minutes]]
= Minutes of First video call meeting =

== When ==
2021. 02. 03 22:00 ~ 24:00 UTC+9
On Eventyay BBB Video call
== Attendees ==
 * Youngbin Han(KR)
 * Hong Phuc Dang
 * Yudhi Satrio (ID)
 * Sartika Lestari (ID)
 * Fumihito Yoshida (JP)
 * RJ Hsiao (TW)
 * Jeremy Cheng (HK)
 * Liam Zheng (CN)

== Agendas ==
Meeting Duration: 2 hours(Maximum) 

=== Ubucon Objectives and Expectations (Youngbin) ===
 * Ubuntu people from Asia can get to together, share case studies, what user can do with Ubuntu, discuss common issues in Asia (e.g. CJK font, Input methods)
 * Get to know each other 
 * Share activities what local teams are doing 
 * How to operate the local community better by sharing activities and case studies of the local committee 
 * We have 7 - 8 local teams to join 
 * This is the first time this kind of conference happen with many different groups 
 * Expect each local teams get speakers from their region, 
 * Goals to have diverse topics representing different group 
 * Ideas: Collect video sessions and stream Youtube premier and activate chat Youtube channel (does not work for China) 
 * English subtitle for videos 
 * Language matter must be taken into account 

=== Introduction round ===
 * Hong Phuc: organizer of FOSSASIA, vietnamese based in Singapore, stuck in Germany, 
 * Sartika: OpenStack, CNCF Indonesia
 * Jeremy: Based between Hong Kong and Taiwan and now in US, involved in open source, Ubuntu HK
 * RJ: Taiwan Local Team, speak a bit of Japanese 
 * Yoshida: Japan Local Team 
 * Liam: Based in Shanghai, Marketing Manager at Canonical, invite sponsors
 * Youngbin: Korea Local Team, active since 2013, still study in University

=== Event Overview ===
 * Sept 25th ~ 26th (2 days) 
 * Program details/schedule outline
   * Desktop, Server, Cloud, WSL, Localization(Internationalization)
   * Community 
   * Case Studies 
   * IoT
   * and more...
 * Session Duration
   * 5 (lightning)
   * 30 (standard)
   * 45 (extended)
   * 90 (workshop/handons)

Action Item: 
Hong Phuc to set up a Call For Speakers and share access to everyone 


=== Way of Working ===

 * Form dedicated teams for dedicated topics: content team, marketing team, sponsorship team, technical team etc. 
   * Sponsorship Team: Liam, Jeremy
   * Technical/Video Team: Hong Phuc,  Youngbin Han, Fumihito Yoshida
   * Content Team: Yudhi Satrio, Tika, RJ
   * Marketing Team: Tika, Hong Phuc, 
   * Coordination team: (To organize meeting, coordinate with different groups) Hong Phuc, Jeremy, Youngbin Han
   * Action Item: Youngbin to invite volunteers to join different dedicated teams 
   * Sign up for teams here: https://docs.google.com/spreadsheets/d/1n8_wNChFxvnf9maLI53_A0lvO7cCnEowFmJWwjKG3tM/edit?usp=sharing
 * Communication channels: Telegram 
 * Data sharing: where to store/share data across different groups: Google Drive 
   * HP: to create Google Drive  
 * Decide and create some pre-event checklist (maybe in Trello/gsheets, or etc.)
   * Tika to set up Trello 
 * Team meeting 
   * Bi weekly, on Wednesday, on Video call, the same time as today
   * Coordination team will take care of invitations. 

=== Event infrastructure ===
 * Website domain(asia.ubucon.org or asia2021.ubucon.org)
   * Rt Ticket https://rt.ubuntu.com/Ticket/Display.html?id=35948
   * Marketing team to take care
 * Ubucon Pretalx instance https://manage.ubucon.org/
 * Mailing list + link with contact@asia.ubucon.org
   * YoungBin - Set up the mailing list 
 * Call for speakers 
   * Eventyay (HP will set up) 
 * Registration 
   * Free ticket same with CFS system
 * Video platforms
   * Mix: Live + pre-record 
   * Video platform (BBB) for networking, Q&A, Lightning talk
   * YouTube Premieres (30 mins) 
   * YouTube Premieres alternative for Mainland China: YouTube is blocked there
     * Bilibili + onestream.live can be considered
 * Consider Eventyay.com: Check if it also works in Mainland China
 * Which license is better for videos/materials(CC? or proprietary?)
     * Content should be under CC license
     * its maybe impact to constraint of tools, especially Machine Translation and VoiceToText/TextToVoice services -> This will be discussed at next meeting

== Action Items ==
Actions that needs to be conducted after this meeting
 * Hong Phuc
     * Set up a Call For Speakers and share access to everyone 
     * create a google drive to share 
 * Tika: Set up Trello
 * Youngbin
   * invite volunteers to join different dedicated teams 
   * Setup mailing list
 * Next meeting: Feb 17th 10:00 PM UTC+9