Minutes of First video call meeting
When
2021. 02. 03 22:00 ~ 24:00 UTC+9 On Eventyay BBB Video call
Attendees
- Youngbin Han(KR)
- Hong Phuc Dang
- Yudhi Satrio (ID)
- Sartika Lestari (ID)
- Fumihito Yoshida (JP)
- RJ Hsiao (TW)
- Jeremy Cheng (HK)
- Liam Zheng (CN)
Agendas
Meeting Duration: 2 hours(Maximum)
Ubucon Objectives and Expectations (Youngbin)
- Ubuntu people from Asia can get to together, share case studies, what user can do with Ubuntu, discuss common issues in Asia (e.g. CJK font, Input methods)
- Get to know each other
- Share activities what local teams are doing
- How to operate the local community better by sharing activities and case studies of the local committee
- We have 7 - 8 local teams to join
- This is the first time this kind of conference happen with many different groups
- Expect each local teams get speakers from their region,
- Goals to have diverse topics representing different group
- Ideas: Collect video sessions and stream Youtube premier and activate chat Youtube channel (does not work for China)
- English subtitle for videos
- Language matter must be taken into account
Introduction round
- Hong Phuc: organizer of FOSSASIA, vietnamese based in Singapore, stuck in Germany,
Sartika: OpenStack, CNCF Indonesia
- Jeremy: Based between Hong Kong and Taiwan and now in US, involved in open source, Ubuntu HK
- RJ: Taiwan Local Team, speak a bit of Japanese
- Yoshida: Japan Local Team
- Liam: Based in Shanghai, Marketing Manager at Canonical, invite sponsors
- Youngbin: Korea Local Team, active since 2013, still study in University
Event Overview
- Sept 25th ~ 26th (2 days)
- Program details/schedule outline
- Desktop, Server, Cloud, WSL, Localization(Internationalization)
- Community
- Case Studies
- IoT
- and more...
- Session Duration
- 5 (lightning)
- 30 (standard)
- 45 (extended)
- 90 (workshop/handons)
Action Item: Hong Phuc to set up a Call For Speakers and share access to everyone
Way of Working
- Form dedicated teams for dedicated topics: content team, marketing team, sponsorship team, technical team etc.
- Sponsorship Team: Liam, Jeremy
- Technical/Video Team: Hong Phuc, Youngbin Han, Fumihito Yoshida
- Content Team: Yudhi Satrio, Tika, RJ
- Marketing Team: Tika, Hong Phuc,
- Coordination team: (To organize meeting, coordinate with different groups) Hong Phuc, Jeremy, Youngbin Han
- Action Item: Youngbin to invite volunteers to join different dedicated teams
Sign up for teams here: https://docs.google.com/spreadsheets/d/1n8_wNChFxvnf9maLI53_A0lvO7cCnEowFmJWwjKG3tM/edit?usp=sharing
- Communication channels: Telegram
- Data sharing: where to store/share data across different groups: Google Drive
- HP: to create Google Drive
- Decide and create some pre-event checklist (maybe in Trello/gsheets, or etc.)
- Tika to set up Trello
- Team meeting
- Bi weekly, on Wednesday, on Video call, the same time as today
- Coordination team will take care of invitations.
Event infrastructure
- Website domain(asia.ubucon.org or asia2021.ubucon.org)
Rt Ticket https://rt.ubuntu.com/Ticket/Display.html?id=35948
- Marketing team to take care
Ubucon Pretalx instance https://manage.ubucon.org/
Mailing list + link with contact@asia.ubucon.org
YoungBin - Set up the mailing list
- Call for speakers
- Eventyay (HP will set up)
- Registration
- Free ticket same with CFS system
- Video platforms
- Consider Eventyay.com: Check if it also works in Mainland China
- Which license is better for videos/materials(CC? or proprietary?)
- Content should be under CC license
its maybe impact to constraint of tools, especially Machine Translation and VoiceToText/TextToVoice services -> This will be discussed at next meeting
Action Items
Actions that needs to be conducted after this meeting
- Hong Phuc
- Set up a Call For Speakers and share access to everyone
- create a google drive to share
- Tika: Set up Trello
- Youngbin
- invite volunteers to join different dedicated teams
- Setup mailing list
- Next meeting: Feb 17th 10:00 PM UTC+9